Georgia State University tackles malware with Office 365 Advanced Threat Protection

Today’s post was written by Ren Flot, chief information security officer and director of cyber security at Georgia State University.

georgia-state-university-tackles-malware-pro-pixAs the chief information security officer at Georgia State University, my job is focused on balancing the needs of an academic community—where faculty and students value broad access and flexibility in online research—with the security requirements of a large enterprise. Advancing both these requirements calls for a proactive approach to combating malware. In a threat landscape that is constantly changing, I look for products that can deliver effective protection, while helping us make efficient use of our cyber security team’s time and resources. To meet these needs, we acquired Office 365 Advanced Threat Protection to increase email security for our more than 55,000 students and more than 6,000 faculty and staff.

The cyber security team at Georgia State University had noticed a steady uptick in malware attacks, particularly phishing, and it felt like we were fighting fires every day. The security of our university community in digital spaces is an important priority, so we aimed to get ahead of the problem. It was clear that an additional layer of security was needed. To address the issue, we selected Advanced Threat Protection, because detection and protection against malware attacks would be handled within a Microsoft cloud environment, freeing up time for us to focus on other security and IT tasks.

After deploying the solution to a pilot group, we saw a significant reduction in the number of malicious emails reaching our users, and by the time we completed our implementation, we had reduced the number of emails that got through with malicious content by more than 2,000 messages over a five-month period. Today, Advanced Threat Protection has become an important part of the toolset that is helping us take a proactive stance against malware. This hosted email filtering solution also interoperates very smoothly with our Office 365 email system, providing a highly secure productivity platform.

And implementation was accomplished quickly and easily, with support from Microsoft FastTrack. Our team has also found the management controls and user-based settings available within the solution to be very configurable, an advantage given the range of user groups—faculty, staff and students—that we have to consider in the higher education environment. The Safe Links feature has been particularly useful in our environment, because students share a lot of links while working on projects, and it has performed well at helping prevent inadvertent access to malware through links and attachments. The solution is seamless from a user experience perspective, and the product is unobtrusive, working efficiently in the background.

Georgia State University’s security profile has been significantly enhanced as it relates to email through use of Advanced Threat Protection. Today, we have a solution that is nearly invisible, while providing staff and students a safer environment in which to work and study.

—Ren Flot

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Office 365 Advanced Threat Protection appeared first on Office Blogs.

Source: Office

Merging intelligence with productivity—a demo tour of recent Office app updates

On today’s Microsoft Mechanics, we look at the latest in intelligent Office app experiences spanning PowerPoint, Excel, Word, Outlook and the browser. Ben Walters presents how Office can bring in intelligence via the Microsoft Graph, Azure Machine Learning and Delve to save you time.

Ben kicks off his demonstration with PowerPoint Designer, a new way to automatically design slide layouts when importing pictures or other visual elements. Designer now also works with text-based lists to apply visual formats. Going beyond slide design and formatting, Ben also highlights PowerPoint QuickStarter, which uses the Microsoft Graph to pull in content ideas and photos, creating a great starting point for your presentations.

In Word, we take a look at Word Tap, a new feature that also uses intelligence with Delve to bring in recent content like charts and graphs. Within Word, Ben also shows how machine learning can also help improve writing by looking for word redundancies, jargon, gender-specific language and more.

In Excel, we explore the new Azure Machine Learning add-in to run text sentiment analysis, then use map charts to give a visual representation of data inserted via the Azure Machine Learning add-in.

In Outlook, we’re using intelligence and machine learning to help assess the importance of incoming email via the new Focused Inbox. The MyAnalytics add-in also helps track information about how your email is being read, reply rates and the timing of these activities. For Outlook Mobile, we’re applying intelligence to find important events like flight information using Action Cards; also scheduling calendar events is much easier on the phone using integrated free/busy information with meeting attendees.

In the browser, Office 365 not only uses the intelligence from Delve to surface important content you’ve been working on, but you can also customize the App Launcher to highlight the important apps to you and be directly linked to Office 365 capabilities using the intelligent Tell Me engine from Office 365 Help.

While this is a glimpse of some the capabilities rolling out to Office via First Release and the Office Insider program, there is much more coming. Of course, to see all of this in action, you’ll want to check out today’s show.

—Jeremy Chapman

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Source: Office

New to Office 365 in November—new collaboration capabilities and more

Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.

This month, we’re announcing several updates to the Office apps to help you easily and effectively collaborate with others. This includes real-time co-authoring in PowerPoint, the ability to upload attachments to the cloud directly from Outlook and other collaboration capabilities.

Expanding real-time co-authoring to PowerPoint

When we launched Office 2016 last year, we said we would expand real-time co-authoring to more of our native apps beyond Word on Windows desktops. We are excited to announce that real-time co-authoring is now available in PowerPoint on Windows desktops, allowing you to see what others are typing as it happens on a given slide.


Real-time co-authoring is now available in PowerPoint on Windows desktops.

Availability: Real-time co-authoring is currently available in PowerPoint Mobile on Windows tablets, and it is now also available in PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Use Outlook to move attachments to the cloud and share with others

Outlook already lets you attach cloud-based documents to an email, helping you better collaborate with others using a single version of the file. Now you can easily transform a traditional attachment into a shared cloud document right within Outlook. Upload a file to your own OneDrive or a document library as part of an Office 365 Group. Then specify sharing permissions for the email recipients. Get started with cloud attachments in a few easy steps.


Easily transform a traditional attachment into a shared cloud document in Outlook.

Availability: Uploading attachments to the cloud is currently available in Outlook on the web, and it is now also available in Outlook on Windows desktops for all Office 365 subscribers.

Stay on top of changes to shared documents with mobile notifications

We’re introducing notifications in Word, Excel and PowerPoint on mobile devices to alert you to activity with your shared cloud documents. Notifications let you know when changes are being made while you are away from a document, so you can stay connected and know when you need to act. Together with the integrated activity feed already available on Windows desktops, you can collaborate more confidently. Commercial customers and consumers receive notifications when documents are shared with others. Consumers are additionally notified when documents are edited. We’ll continue enhancing notifications to provide more detail and transparency around activity in shared documents in the future.


Mobile notifications alert you to activity with your shared cloud documents.

Availability: Sharing and editing notifications are now available for consumers in Word, Excel and PowerPoint on Android and Windows Mobile for Office Insiders. Sharing and editing notifications for consumers on iOS are coming with next month’s updates. Sharing notifications for commercial customers in all Office mobile apps will be available on all platforms in the coming months.

Find, open and save documents more easily with Shared with Me and Recent Folders

We’ve added a Shared with Me tab in Word, Excel and PowerPoint. Just like in OneDrive, this view makes it easy to find and open documents that others have shared with you without leaving the app you’re working in. We’ve also added a Recent Folders list in the Recent tab, making it easier to navigate to the right place to find or save your files as desired.


The Shared with Me tab helps you find and open documents more easily.

Availability: The Shared with Me tab is now available in Word, Excel and PowerPoint on Windows desktops and Macs for all Office 365 subscribers, as well as on iOS and Android. It is coming soon for Windows Mobile. The Recent Folders list is now available in Word, Excel and PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Other Office 365 updates this month

We also have a few additional updates this month. Learn more by clicking the links below:

  • Built-in accessibility with Learning Tools in the Office apps and Office Lens
  • Designer, Morph and other PowerPoint Online updates for education customers
  • Office 365 is now available in 10 new markets for a total of 150 markets

Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. This site explains more about when you can expect to receive the features announced today.

—Kirk Koenigsbauer

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Source: Office

Register now for “Incubators: Innovation is not enough; you must execute” on Modern Workplace

You may have a billion-dollar idea, but without the proper execution it won’t be worth a cent. With incubators walking the fine line between risk and reward with their investments, creating an environment that encourages innovation with less financial risk may be key to your next big success.

Join us for the next episode of Modern Workplace, “Incubators: Innovation is not enough; you must execute,” airing December 13, 2016 at 8 a.m. PST / 4 p.m. GMT. In this episode, learn how to think like an innovation lab while leveraging the wisdom of incubators.

  • Executive director of Lowe’s Innovation Labs, Kyle Nel, shares how innovation has propelled their business into creating new successes and provides strategies for transforming ideas into action.
  • Innovation expert and Stanford University professor, Dr. Hayagreeva “Huggy” Rao, explains how to apply the wisdom of incubators to help organizations of any size innovate.

Plus, get an exclusive look at Microsoft Dynamics 365—intelligent business applications that accelerate your digital transformation. Register now!

Related content

  • Get the e-book “Your Roadmap to Digital Transformation.”
  • Register for the Microsoft Envision Experience.
  • Read the Nucleus Research’s Dynamics report.

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Source: Office

Virtual communication with Office 2016 and Windows 10

Lead highly interactive remote meetings using voice, video and screen sharing.


An online immersion session is not your typical online event. Each 90-minute interactive session starts with an online roundtable discussing your business challenges and then launches you into a live environment in the cloud. A skilled facilitator will guide you through simulated business scenarios that are customized to your interests.

We will send you a link to connect your own device to a remote desktop loaded with our latest and greatest technology, so you can experience first-hand how Microsoft tools can solve your biggest challenges in a collaborative, fun environment.

Online immersion sessions help you discover how to:

  • Keep information secure while being productive—Make it easier to work securely and maintain compliance without inhibiting your workflow.
  • Capture, review and share notes from anywhere—Boost your team’s productivity by sharing documents and collaborating in real time.
  • Use social tools to find experts and answers—Break down barriers between departments to share knowledge quickly.
  • Quickly visualize and analyze complex data—Zero in on the data and insights you need without having to involve a BI expert.
  • Co-author and share content quickly—Access and edit documents even while others are editing and reviewing them—all at the same time.

Expect to leave the session with enough time-saving skills to more than offset your time investment within a few short days.

Each session is only open to 20 participants. Reserve your seat now and learn how you can be more productive anywhere, anytime with Office 365.

Sessions are held at 10 a.m. PT and 12 p.m. PT every Wednesday. Register now!

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Source: Office